HOW TO SUBMIT GEDCOMs TO IGHS
At IGHS, our goals include collecting an on-line searchable database that is free to users. The database includes original transcriptions of information as well as individuals collections of family trees, in addition to a list of Irish history and genealogy related internet links. The expenses to maintain this website and database are paid through the non-profit which receives tax-deductible donations from people. There are no membership dues or user fees.
People give us a copy of their GEDCOMs containing Irish genealogy so that we can create a large searchable database. The individual trees are kept separate on the website, yet the powerful search engine can search them collectively or individually. Once uploaded, no access to change the data is available. Only information about deceased persons is displayed, even if we receive GEDCOMs with details about living individuals. The TNG software is sophisticated enough to only display information on the deceased persons. We ask submitters to include their entire Irish lines in the GEDCOMs, so that IGHS will have the information on the trees including the living people. This will help us verify who the trees belong to from an administrative point of view. In addition, by submitting your GEDCOM to IGHS we will be creating an “off site” storage backup of your family history data for you. We can easily return a copy of your GEDCOM to you at any time.
don’t need your entire database, unless it is all Irish descent. One submitter has over 80K individuals in her
genealogy database, so she sent us just the families and their descendants
that have an Irish connection. How best to do this - Using Legacy as a
software, go to the oldest ancestor who was either born, died or married in
Submitting your genealogy is easy
First, if you have information about living persons in your genealogy, seek to obtain their permission before submitting the data. Notes and sources attached to an entry for a deceased person may have data about a living person. For Privacy reasons, you must remove any information about living persons if you do not have their permission to publish it.
Second, review your data, particularly your notes and sources. Be sure you don’t have any offensive or inappropriate statements about another person. It will also help others with their research if your data is as complete as possible. Review data standards that have been developed.
A good resource is Mary Slawson's book "Getting It Right". This book has specific examples of how to keep track of names and places and titles. On page 24 of Mary’s book you see how to enter the nicknames for Irish names. For example William Thomas “Willie Tom Mary Willie” in the given name and Doherty in the surname.
are listed from smallest jurisdiction to biggest. So you could have
Ballygorman, Malin Head,
one location. St. Mary’s, Lagg Chapel, Malin Head,
Third, Save your genealogy in a GEDCOM file format on your personal computer. Many genealogy software programs provide the capability to save your records in a GEDCOM file format. The file is named with a .ged extension.
Fourth, Attach your GEDCOM to an e-mail and send it to firstname.lastname@example.org.
We will check and preserve your records
First, your submitted GEDCOM will be checked for file format errors. If errors are found you will be notified by e-mail that your file could not be used. You will have the opportunity to correct any errors and then re-submit your GEDCOM file.
Second, we will upload your GEDCOM to the IGHS research website and then your data on the deceased persons in your GEDCOM will be available on our searchable list. If at any time you want to send us in a new file, be sure to use the same e-mail address or notify us by e-mail what your previous e-mail address was, so that we can replace the correct file.
If you have any questions, please contact us at IGHS@comcast.net.
We appreciate your interest and your support.
The following document about GEDCOM’s was kindly donated to us by Mike “Doc” Dougherty. It is very well written and has great information.
GEDCOM Primer or (GEDCOM 101)
GEDCOM is a standard file format for exchanging information
between genealogy programs. The acronym GEDCOM stands for GEnealogical Data
COMmunications. The Family History Department of the Church of Jesus
Christ of Latter-day Saints (
First, it is a good idea to “Privatize” your information before posting it. Part of the reward of genealogy is the exchange of information with other hobbyists and professionals, as well as your own family members. While sharing information is the key to expanding your family tree, it also brings up the question of how to protect the privacy of living family members. Maybe your Family File includes some personal information you would rather not share with people outside the family, or perhaps you’d like to omit addresses and phone numbers.
Here are some notes for Legacy, Family Tree Maker, and Brothers Keeper about how to privatize, import and export GEDCOM files.
Legacy has the ability to mark portions of your notes as Private. When you are editing notes you can add two opening brackets [[to start the marking of private notes that you do not want to be printed, or exported. At the end of the private notes you add two closing brackets]] and everything following the closing brackets becomes public notes again. You can also just use the two opening brackets [[and everything to the end of the note becomes private if there are no closing brackets. Legacy has the option to print and export private notes. By default, Legacy always turns off private notes and you will have to turn them back on each time you export or print a report. This feature is part of all note fields including general notes, medical notes, research notes, marriage notes, event notes, picture notes, source description, and comments.
To import a GEDCOM file into Legacy:
Click Select a Master Source to display the Master Source List where you can select a source to cite (or you can Add a new source and then cite it), or click Don't Assign a Source to tell Legacy to skip the source assignment during this import.
To export a GEDCOM file from Legacy:
1. Click Export To / GEDCOM File from the File menu. (Or press Ctrl-E)
2. Select the type of GEDCOM file to produce.
3. Check the boxes corresponding to the records you want to include in the file.
4. Click Compiler... to make sure the information about you, the compiler or creator of the GEDCOM file, is correct.
5. If you want to change the default list of field information that to be included in the GEDCOM file, click Customize.
6. When you have made all the desired settings, click Select File Name and START EXPORT.
7. From the Export GEDCOM File dialog box, type in the name of the file you want to create. This can be any name up to eight characters. Often, an appropriate surname or abbreviation makes a good filename.
Family Tree Maker: www.familytreemaker.com
Family Tree Maker allows you to assure the privacy of others (as well as your own) by designating certain facts as private. This prevents this information from being imported/exported, printed, copied, or published on the Internet.
To use the privatization feature:
Note: When privatized, your file will become "read-only." This means you cannot modify the file in any way until you leave this mode. You can deselect the Privatized mode at any time in the original Family File by returning to the Preferences dialog box.
To open (import) a GEDCOM file in Family Tree Maker:
1. From the File menu, select Open Family File (ALT, F, O).
2. Click the Files of type drop-down list and then select GEDCOM (*.GED).
3. In the Look in lists, select the drive and folder where the file you want to open is located and then select the file name. If you are unsure where your file is, click Find file and follow the instructions in Finding files.
4. Click Open.
Family Tree Maker displays the New Family File dialog box.
5. In the Save in lists, select the drive and folder where you installed Family Tree Maker. (usually C:\FTW).
6. In the New Family File dialog box, give the GEDCOM file a new name so that Family Tree Maker can make a copy of it and convert the copy to a Family Tree Maker for Windows file. You can either click Save to accept the name that Family Tree Maker suggests or type a new name and then click Save. The file name must have the extension .FTW. Family Tree Maker reloads your file as a Family Tree Maker for Windows file and then displays the Import from GEDCOM dialog box.
7. Some programs format information slightly differently than Family Tree Maker. Using the options below, you can reformat your information.
a. · Location — Family Tree Maker will allow up to 256 characters in this field. You may select either the Keep first part if location fields are too long, or, Keep last part if location fields are too long options if you are importing from a file format that allows more than 256 characters.
b. · Options — Some programs (like PAF) add an underscore between compound names (for example, St._Germaine). Check Delete underscore from names to replace the underscore with a space. Some programs also don't put spaces between the city, county, and state in location fields. Check Add spacing in location fields to add the normal space between these words (if necessary).
c. · Facts to Import — Choose this to display the Facts to Import dialog box. The list on the left contains the Family Tree Maker fact names available to be imported. The list on the right shows what those facts will be called after they are imported. After selecting a fact, use the appropriate options to Change a Fact, Create a New Fact, or Don’t Import the fact at all.
1. Click OK again to create the Family File.
Note: If any errors were generated as your Family File was created, Family Tree Maker asks you if you want to see an error report. If you choose to look at the error report immediately, Family Tree Maker will display it. If you want to look at it later, you can open it in a word processor such as Notepad or MS Word. The file will be in the same folder and have the same name as the Family File you just created, except with the extension .LST.
To export your Family File to GEDCOM:
1. From the File menu, select Copy/Export Family File (ALT, F, C).
2. Click the Save as type drop-down list and select GEDCOM (*.GED).
3. In the File name field, type a name for the GEDCOM file. It must have the extension .GED.
4. In the Save in fields, select the drive and folder where you want to place your file.
5. Click Save.
Family Tree Maker displays the Export to GEDCOM dialog box.
6. Make the appropriate File Type selections as described below:
a. Destination- Use this to allow Family Tree Maker to check for special requirements of the program that will use the GEDCOM file. Select FTW to create Family Tree Maker for Windows
b. When you choose a Destination, Family Tree Maker automatically chooses GEDCOM and Character set options. However, if Family Tree Maker's suggestions are incorrect for your purposes, make your own selections.
c. Whenever possible, choose Version 5.5 in the "GEDCOM" field; it offers the best export format. If you don't know which file type to use, choose Version 4.
d. Indent records – Check this to make the file more readable in a word processor. Some programs cannot read indented records, in which case this setting will be ignored.
e. Abbreviated tags – Check this to use abbreviations for the GEDCOM tags, instead of full names.
7. Click OK. Family Tree Maker creates the GEDCOM file.
Brothers Keeper: www.bkwin.net
To import a GEDCOM file, pick File from the menu on the main screen and then pick Gedcom, Import. Always do a new backup of your BK files before importing a GEDCOM file.
The BK gedcom import routine will add everyone in a gedcom file to the BK data files in your current open folder and it does not look for duplications.
If the gedcom file you are reading contains long NOTE lines, you might see an option on the screen to "add a space between CONC lines". If you see that option, read this: If a message or note is too long for a gedcom line (over 250 characters long) then it uses a CONC tag meaning Concatination. Two or more lines are stuck together during the import to make a long line. The gedcom rules say to split a word in the middle of the word and not at a space when doing that. However, the FTM program splits the line at a space. So when importing a FTM gedcom file, you should pick the option to add the space. But for other gedcom files, do not add the space.
To Export a GEDCOM file: